Terms used in this form

Nationally Coordinated Criminal History Check Describes both: the checking process undertaken by the ACIC and police, and the result received by the accredited body.

You/the applicant Individual seeking a Nationally Coordinated Criminal History Check. 

Accredited body Organisation accredited with the ACIC and responsible for submitting your Nationally Coordinated Criminal History Check.

Australian Criminal Intelligence Commission (ACIC) Australian Government agency responsible for facilitating access to Nationally Coordinated Criminal History Checks. 

Authoritative Source Any repository which is an accurate and up-to-date source of information using best available information (such as a government agency database or a third-party identity service provider accredited to the required level of assurance).

Customer Body or entity that engages the Accredited Body to use the Service for obtaining a Nationally Coordinated Criminal History Check for its own potential or existing Personnel.

Document Verification Service (DVS)The national secure online system of that name, which enables authorised entities to electronically verify certain Evidence of Identity (EOI) documents issued by a range of Australian,

Third party Organisation the accredited body is required by law to disclose your personal information and police information to. 

Personal information Information about you, including any information contained in your identity documents. 

Police information Information released as part of a nationally coordinated criminal history check

Offshore CustomerCustomer that is registered as a company in a country other than Australia, or that intends to undertake an Offshore Transfer in relation to an Applicant.

Offshore TransferTransfer, access, disclosure or holding of Personal Information or Police Information outside of Australia.

Who completes this form? 

Accredited body  The accredited body or its Legal Entiy Customer pre-populates this form with information in the following sections: How to submit this form, Contact details and question D1.

Applicant  You are required to provide your personal details and informed consent to complete this form. You must also provide your identity documents, as detailed in Documents required. 

If you are: 

• less than 15 years of age, this form must be consented to and include the consent and signature, of your parent or legal guardian;

 • over 15 years of age and the Accredited Body informs you that this requirement applies, this form must be consented to and include the consent and signature of, your parent or legal guardian;

 • at least 18 years of age but you do not otherwise have legal capacity to complete the Application, this form must be consented to and include the consent and signature of, your legal guardian. 

You are completing this form to obtain a Nationally Coordinated Criminal History Check.

What is a nationally coordinated criminal history check? 

A Nationally Coordinated Criminal History Check is conducted with your informed consent to determine your suitability for employment, a position of trust or as required by legislation. A Nationally Coordinated Criminal History Check contains your personal information, and any relevant police information about you, according to the purpose of your Nationally Coordinated Criminal History Check.

Privacy notice

How will my information be used? 

The ACIC and Australian police agencies 

The ACIC and Australian police agencies use the information onthis form and the applicant’s identity documentation: 

• to disclose police information relating to you, to the accredited body named in question D1

• to update records held about you and

• for law enforcement, including purposes set out in the Australian Crime Commission Act 2002 (Cth) 

Accredited body 

The accredited body or its legal entity customer uses the personal information collected in this application to request a Nationally Coordinated Criminal History Check and to assure itself of your identity. 

The accredited body may have a legislative basis for the collection, use and disclosure of your personal information and police information to a third party. If applicable, third parties are listed in question D1. The ACIC recommends you seek more information about relevant legislation from the Accredited Body. 

The Accredited Body or its legal entity customer must advise you if your personal information or police information will be transferred or supplied to a location outside Australia, known asthe permitted offshore transfer arrangement. If this applies, the legal name and location of the overseas entity are listed question D1. The ACIC reccommends you seek more information from the Accredited Body listed in D1. 

How is my national coordinated criminal history check result determined? 

Police information is disclosed in accordance with applicable spent conviction legislation and information release policies of the Australian Government and state and territory governments. 

These links may help you source information on spent convictions: 

Australian Government     www.legislation.gov.au               Australian Capital Territory   www.legislation.act.gov.au 

New South Wales               www.legislation.nsw.gov.au       Northern Territory                  www.legislation.nt.gov.au 

Queensland                        www.legislation.qld.gov.au        South Australia                          www.legislation.sa.gov.au 

Tasmania                            www.thelaw.tas.gov.au              Victoria                                         www.police.vic.gov.au 

Western Australia             www.legislation.wa.gov.au

How do I dispute my result? 

If you do not agree with the results of your nationally coordinated criminal history check, contact the accredited body or, if applicable, its legal entity customer, using the contact details on page 3 and tell them you want to dispute the result. The accredited body or its legal entity customer accepts and escalates all disputes. 

Providing incomplete, false or misleading information 

You must take reasonable steps to ensure you provide accurate,complete and up-to-date personal information. Withholding and/or providing misleading, or false information on this form is a Commonwealth offence and you may be prosecuted under the Criminal Code Act 1995 (Cth).

If you become aware you have provided incorrect information youmust contact the accredited body as soon as possible.

Minimum identity requirements 

 You must provide at least three documents with your completed form to confirm your identity:

one commencement of identity document 

to confirm your birth in Australia or arrival in Australia

one primary use in the community document 

to show the use of your identity in the community; and

one secondary use in the community documents. 

The Accredited body will use these documents to verify your identity with the Personal Information you provided in this form. The Personal Information contained in your identity documents will be used to conduct a Nationally Coordinated Criminal History Check, as you consent to in Section D. 

The documentation you provide must include evidence of your full legal name, date of birth and a photograph of you. If a photograph is not provided on the identity documents presented, a passport style photograph certified by a person listed in Schedule 2 of the Statutory Declaration Regulations 2023 can be accepted in addition to the three required documents.

* If you are a New Zealand citizen on a Special Category Visa, you can request your VEVO details from the Department of Home Affairs viatheir website.

Names

All names under which you have been or are currently known will be included on the Nationally Coordinated Criminal History Check.If you are concerned about the disclosure of details relating to your previous known names, please contact the Accredited Body through which you are submitting your check for a Nationally Coordinated Criminal History Check for assistance.

Change of name 

If you provide identity documents using a former name, you must provide evidence of your name change. This means providing a change of name certificate issued by the Australian Registry of Births, Deaths and Marriages or an Australian marriage certificate issued by a state or territory, in addition to your three identity documents. Church or celebrant-issued certificates are not accepted.

Special provisions for proof of identity 

The ACIC recognises that in exceptional circumstances you may not be able to meet the minimum proof of identity requirements. Please contact the Accredited Body who will assess your ability to meet the requirements and determine the most suitable method to confirm your identity.