Instructions for Completing this Reference Check Form

Please provide the details below to request a professional reference for your applicant.

Step 1: Enter the Referee’s Details

Provide the referee’s full name, email, and contact information so we can send them the reference check request securely.

Step 2: Enter your Organisation's Details

Provide your full name and email to link the reference check to the correct candidate.

Step 3: Enter the Candidate's Details

Include the candidate’s full name, email address, and current contact number so we can correctly identify them and link your reference

Step 3: Choose a Reference Check Format

Select one of the following options:

Use our premade template — structured questions covering performance, skills, and teamwork.
Select and create your own questions — tailor the assessment to your specific role requirements.
Upload your own form — use your existing internal or industry-specific reference form.

Step 4: Submit the Request

Once submitted, the referee will receive a secure request to complete the reference check. The completed report will then be delivered to your organisation.

Privacy Note

All information is handled securely and confidentially. Only the requesting organisation receives the completed reference report.

CANDIDATES' DETAILS - person you are doing the reference check on

Full Name: *

Contact Number: *

Email Address: *

Role/Position Candidate is Applying For *

REFEREE/S DETAILS - the person who is the reference for the candidate

Name: *

Position / Title:

Business Name: (optional) *

Contact Number: *

Email Address: *

Relationship to Referee:

YOUR ORGANISATIONS DETAILS

Full Name: *

Position / Title: *

Business Name: *

Contact Number: *

Email Address *

REFERENCE CHECK TEMPLATE SELECTION

Do you want to *

Upload Your Own TemplateBuild a Template with Our QuestionsChoose our Premade Template

If you would like to preview our premade reference check form that will be sent to the referee, please click the button below. A link will open in a new window.

PREMADE REFERENCE CHECK FORM - EXAMPLE

UPLOAD YOUR OWN TEMPLATE

Upload your own reference check template to send directly to a referee. Please follow these guidelines:

Accepted formats: PDF or Word document (.pdf or .doc/.docx)
Page limit: Maximum of 3 pages
Template title/description (optional): Add a brief title or note so the referee knows the context
Content tips: Ensure your template includes all questions you want answered, and is professionally formatted
Compliance reminder: Avoid any questions that could be discriminatory or breach employment laws
Review step: Double-check your template before uploading to make sure it’s complete and accurate

� Tip: Only one template can be sent per candidate at a time. For multiple candidates, upload separate templates.

Upload Your Template: *

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BUILD YOUR OWN TEMPLATE

INSTRUCTIONS FOR SELECTING QUESTIONS

Choose the questions you want asked: Review the list of standard reference check questions below and select all that are relevant for your candidate.
Optional customization: You can select only the questions that matter for this specific role or situation—there’s no need to choose all.
Order of questions: Questions will be presented to the referee in a logical order, from general performance to teamwork, reliability, leadership, and overall assessment.
Additional comments: You can also include your own question(s) at the end if there’s anything specific you want the referee to address.
Review before submission: Double-check your selections to ensure the reference request captures the feedback you need.
Final distribution: Once submitted, the selected questions will be emailed directly to the referee for completion.

� Tip: For shorter reference checks, consider choosing the most critical 8–12 questions to improve completion rates.

Please select all relevant questions below

Section 1 — Relationship & Context *

How long have you known/worked with the candidate?What was your working relationship with the candidate? (e.g., supervisor, colleague, direct report)What was the candidate’s role and primary responsibilities?During what dates did you work with the candidate?Was the candidate employed full-time, part-time, contract, or casual?

Section 2 — Performance & Capability *

How would you describe the candidate’s overall work performance?What are the candidate’s strongest skills or abilities?Can you provide an example of a situation where the candidate delivered exceptional work?Are there areas where the candidate could improve or requires further development?How well does the candidate manage their workload and competing priorities?How effectively does the candidate meet deadlines and manage tasks?How adaptable is the candidate when faced with changes or unexpected challenges?How well does the candidate grasp new concepts or learn new systems?What tools, software, or technologies did the candidate use regularly?

Section 3 — Communication & Interpersonal Skills *

How effective is the candidate at communicating ideas, updates, or instructions?How does the candidate interact with colleagues, clients, or stakeholders?Can you provide examples of how the candidate collaborated or supported team members?How does the candidate contribute to a respectful and positive work environment?How well does the candidate handle difficult or sensitive conversations?

Section 4 — Behaviour, Ethics & Reliability *

How would you rate the candidate’s reliability and dependability?Have you observed the candidate demonstrating honesty, integrity, and ethical behaviour?How does the candidate handle pressure, conflict, or challenging situations?How does the candidate respond to feedback, direction, or coaching?Were there any concerns around attendance, punctuality, or adherence to company policies?Have you ever had to address performance or behaviour concerns with the candidate? If yes, please explain.

Section 5 — Leadership & Initiative *

Has the candidate demonstrated leadership or initiative in their role?Can you provide examples of when the candidate took ownership of a project or task?How does the candidate motivate or support others?How effective is the candidate at influencing decisions or outcomes?Would you consider the candidate suitable for a higher-level or leadership role?

Section 6 — Final Assessment *

What type of role or environment do you believe the candidate is best suited for?Would you hire or work with this candidate again? Why or why not?Are there any concerns a future employer should be aware of?Is there anything else you would like to add about the candidate?

Add your own questions below (optional)

INFORMED CONSENT - CONFIRM & PROVIDE YOUR SIGNATURE

I have read and agree to the below terms.

I confirm that I have received permission from the candidate to contact this referee to conduct a professional reference check
I confirm that I am authorised to submit this request on behalf of my organisation and to provide the personal details of the applicant listed in this form.

I understand that:

Payments are non-refundable, even if the applicant does not complete the check.

Your First and Last Name: *

Your Signature: *

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Today's Date *

ORDER DETAILS

Employer Paid Reference Check	$35.00
Credit Card Processing Fee	$0.75
Total	$35.75

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